Clúid Housing Association needs to collect and use data (information) for a variety of purposes including the recruitment and payment of staff and compliance with statutory obligations. Data protection is the safeguarding of the privacy rights of individuals in relation to the processing of personal data. Personal data both automated and manual, are data relating to a living individual who is or can be identified, either from the data or from data in conjunction with other information.

The purpose of the Data Protection Acts, 1998 – 2003 (“The Act”), is to ensure that data of a personal or sensitive nature, which is retained by an organisation, is obtained and processed fairly within a secure environment, for the purposes specified at the time.

 In compliance with the provisions of the Act, all application forms and personal information furnished to Clúid Housing Association (“The Association”) will be kept only for lawful purposes. The Association will use the data relating to you, which is collected in this application form or otherwise, for the purpose for which it has been collected; including processing your application, the performance of obligations or rights under any employment agreement which the Association may enter into with you and for general administration. All data shall not be disclosed for any reason incompatible with the purpose for which it is kept.

Furthermore, the Association not only intends to comply with its obligations under the Act, but also wishes to assure both employees and all other persons about whom it retains personal data, that this data will be processed in compliance with the Act and will be stored in a secure, confidential and appropriate manner. The data will only be stored whilst relevant and will not be disclosed to any person unless required by law. All due security measures will be taken by the company to ensure safeguarding of the information as per the terms of the Act.

The Association’s Head Office may share your data with the Regional Offices for the purposes of identifying prospective candidates for recruitment and selection to vacant positions. Under the Act, you may write and request a copy of the information which we hold. 

This policy will be reviewed regularly in light of any legislative or other relevant indicators.